Supplier Master data disciplines, encapsulated in the module “Know Your Supplier”, ensure that trading parties are fully identified and regulated within a predefined Governance framework, increasing visibility, and reducing the possibility of fraudulent transactions. Suppliers are graduated via agreed metrics and their compliance status is communicated via dashboards, making it easy to discover areas of concern or when remedial actions are required. Documentation of a regulatory nature (CIPC-COR14.3, Directors details, Bank account verification, BEE certification, Tax Certificates) are uploaded and can be reviewed and verified to source documents. In addition, each supplier classifies their business by way of Industry and geographical area (with Google geotags) as well as recording any areas of specialisation or affiliation with agreed standards authorities.
Documents uploaded by your Supplier are colour coded to indicate their status
ORANGE – Indicates that the uploaded document has not been checked for accuracy
GREEN – Indicates a “Reviewed status” meaning that the document has been manually checked against its uploaded image
GOLD – Indicates a “Verified status” meaning that a 3rd party has independently checked the uploaded image against the originating data source to verify its authenticity
Suppliers are colour coded to indicate their overall status
RED – Not all documents have been uploaded
ORANGE – All documents uploaded but not all have been reviewed
GREEN – All documents have been reviewed but not verified
GOLD – All documents have been verified
Utilising these “ statuses, you can quickly drill down on areas of concern and communicate with your Suppliers, from the same platform requesting remedial actions. The platform allows you to “de activate” non compliant Suppliers and push that information to your Procurement or Creditors departments. Date driven fields advise Suppliers automatically when documents expire and invite them to upload the latest versions. Uploaded documents are available for inclusion in Tender responses, when collaborating on a sales opportunity with chosen Suppliers
Central document repository, removing confusing or conflicting document versions
Colour coded Supplier Status
Colour coded document status
Activate/De Activate Suppliers centrally
Date driven reminders Communicate with Suppliers from one platform
Supplier responsible for data accuracy
Support Tool for Procurement WEB based, always on, accessible anywhere, anytime
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Input for B BBEE spend analysis
Support Tool for Procurement